Storage management capabilities

The Adobe Admin APIs for Storage Management provide powerful functionality for developers to integrate Adobe's storage management capabilities into their workflows, scripts, and tools. Each capability addresses a specific need for managing content stored in Adobe storage for business.

Content retention policy for inactive users

The content retention policy governs the assets of inactive (deactivated) users stored in the individual user folders. It ensures assets are preserved for a defined retention period and automatically deleted when the period ends. Policies can be applied retroactively and modified (extended, shortened, or expired immediately). Reactivating a user cancels retention, while re-deactivation starts a new retention period.

Key points

• Policy application: Assets of deactivated users enter the retained state; retention starts from the deactivation date.
• Expiry and deletion: Assets are permanently deleted when the retention period ends. The minimum retention period is 30 days.
• Retroactive application: Policies can apply to users deactivated before policy creation; retention starts from the original deactivation date.
• Reactivation: Reactivating a user cancels retention; re-deactivation starts a new retention period from the new deactivation date.
• Policy modification: Retention period can be extended or shortened. If the shortened period is less than 30 days, it is automatically set to 30 days.
• Policy deletion: Ends retention; assets remain inactive but are not deleted.

Assets deleted: Synced assets of an inactive user's individual user folder, including:

• Creative Cloud files
• Libraries stored in the cloud
• Cloud documents (Photoshop, Illustrator, and XD documents)
• Adobe Express files (only applicable to files that are created after 08/16/2023)

Note: Assets not included:

• Published documents
• Acrobat Sign agreements
• Adobe Express social posts
• Mobile creations
• Lightroom files
• Behance assets
• Portfolio assets

Move Restrictions Policy

The Move Restrictions Policy determines whether users in your organization can move assets into shared projects or folders outside your organization’s storage.

Key Points

• Enabled (default):

  You can use this default setting to allow users in your organization to move assets into shared projects or folders outside your organization’s storage.

• Disabled:

  You can use this setting to prevent users in your organization from moving assets into shared projects or folders outside your organization’s storage.

Note:

• Regardless of the policy’s state, users with Administrator role can move assets into shared projects or folders outside your organization’s storage.
• Regardless of the policy’s state, users outside your organization CANNOT move assets outside your organization’s storage.